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Weddings FAQs

Below you will find a list of frequently asked questions regarding getting married at the Giltar Hotel, Tenby (Pembrokeshire).  If your question is not on this list, please contact us 

Booking

  • When does the deposit need to be paid?

Once you have chosen an available date for your wedding, we ask that you pay a £250 deposit within 7 days to secure your date

  • When do you need to know final numbers?

We need to know the final numbers at least 2 weeks prior to the wedding day, after this your invoice for the full balance can be paid.  We also need to have your seating plans 2 weeks prior in order to prepare the seating plan (included in the price)

  • When does the full balance need to be paid?

2 weeks before the wedding

  • What days can I get married at the Giltar Hotel?

Most bride and grooms opt for Fridays and Saturdays, however if you are considering a different day of the week we can check availability for you.

  • How far in advance do I need to book?

Many bride and grooms are booking as far as 3 years in advance.  As soon as you’ve chosen your wedding day/month we would advise getting in touch to check availability to avoid disappointment

 

Civil Ceremonies

  • Are you licensed to hold civil ceremonies at the hotel?

Yes, in our upper restaurant area.  There is an additional charge of £220 to hold a ceremony at the hotel.  This includes the setting up of the room (to include red carpet arrival, chairs, chair covers and coloured sashes of your choice and flower pillars).  You will be required to contact the Haverfordwest Registry Office (01437 775176) to confirm date and time availability for registrar.   If you do not live in Pembrokeshire, you will also be required to go to your local registry office in order to be interviewed there and information is then transferred to Haverfordwest.  You will need to do this prior to booking the hotel.   Full details can be found on the Pembrokeshire County Website  

  • How many people can you sit in a civil ceremony?

Up to 100

  • Who books the civil ceremony with the registrar?

It is the responsibility of the couple to book the registrar.  Visit the Pembrokeshire County Website for full details.

  • What times can you have the civil ceremony?

The earliest time is 12.30pm.

 

Wedding Breakfast

  • What is the maximum number of guests for a wedding breakfast?

120 for a formal wedding breakfast

  • What is the minimum number for the packages?

35.  This will include the added extras for the packages

  • Can you cater for a more intimate wedding (less than 35 guests)?

We can build a package to suit you based on what you require on the day

  • What is included in the packages?
    • Full exclusive use of function room including the basement bar and lounge
    • Wedding Breakfast (choose from a full choice of menus from each package)
    • Bucks Fizz on arrival (or after Civil Ceremony)
    • A glass of White/Red Wine during the Wedding Breakfast
    • A glass of Asti or Jacob’s Creek Sparkling for the toast.
    • Standard Helium Balloon Package.
    • Floral Decorations
    • Finest table linen including napkins (in the colour of the Bride’s Choice)
    • Menu Covers and Place cards designed to Bride’s own ideas with a co-ordinating Table Plan
    • A Deluxe Double Sea Room for the Bride and Groom on their wedding night
  • I want to supply my own chair covers and table decorations, is this possible?

Yes, you can supply your own decorations, however we already include these in the package.  Unfortunately, no discount will be provided if you use your own suppliers but we are happy to liaise with them if you require this

  • Are there any less formal options for the wedding breakfast?

Yes, we offer a Wedding Carvery Buffet option.  This is charged at £27.50pp, however this charge is for food only and does not include the added extras such as drinks and decoration in the standard package.

  • Do you allow children?

Yes, children are more than welcome.  We provide children menu options (available on request).   We ask that they are included in the seating plans so that we can ensure high chairs are provided where required.

  • Can we bring our own drinks?

Yes, however corkage charges apply (£9 per bottle).  A selection of drinks are included in the packages for the arrival, during the wedding breakfast and a toast.  We are happy to discuss additional drinks packages if you require.  Alternatively, we have 2 bars in the hotel where guests can purchase a wide range of soft drinks and alcoholic drinks.

  • Can you supply a wedding cake?

No, we do not supply wedding cakes.  However we do include a table for the cake and a knife to cut the cake.   We can recommend wedding cake suppliers if you wish.  We ask that the cake suppliers deliver the cake after 11am on the day once the room is set up and prior to the wedding breakfast to ensure it is ready in advance for when guests arrive.   Alternatively it can be delivered the day before and it can be stored at the hotel

Evening Function

  • What is the maximum numbers for the evening function?

160

  • Is the cost of the evening function included in the package price?

The room hire cost for the evening is included in the packages, however buffets are charged extra.  A full list of buffet menus are available here

  • Can I bring in my own entertainment for the evening?

Yes, however we can supply a DJ which we use regularly at the hotel at an additional cost of £260

  • Am I allowed to bring in additional services such as sweet cart, photo booth, casino tables for the evening etc.?

Yes, this is not a problem at all as long as there is space available.  We have a room to the side of the function room where many previous brides have brought in photobooths, casino tables and some have even brought in a mobile crèche to keep the children entertained

  • Do I have to have an evening buffet for my guests if I’m having a late wedding breakfast?

You can opt to not have an evening buffet for guests, however we wouldn’t recommend this as most guests would expect some sort of food in the evening.  We can serve a buffet as late as 9.30pm and have options starting from just £7.70 per head.  Room charge of £250 would apply if not having a buffet.

Photographs

  • Can my photographer visit the venue prior to the wedding day?

Yes, they are more than welcome to visit as it will allow them to become familiar with the hotel if they’ve not photographed here before.  We ask that they contact Malcolm in advance in order for them to have the time and attention they need for their visit.

  • Where can my guests go whilst the photos are being taken?

Guests can use the function room, where the bar will be open. 

Accommodation

  • Is there accommodation included in the packages?

The only accommodation that is included in the packages is the Deluxe room for the Bride and Groom on the night of the wedding

  • Are there any discounts for my guests staying at the hotel?

We currently do not provide discounts for wedding guests staying the night before or on the wedding night itself.  However, for those who are staying for the 2 nights, we are happy to provide a discount for the 3rd night. 

  • When can my guests book their accommodation?

As soon as you’ve chosen your date and informed your guests they can book their rooms.  If tariff isn’t available a guide price is provided at the time of booking.

 

If you have any further questions or wish to book an appointment to meet with Malcolm, please feel free to contact us on 01834 842507.  

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I love staying at the Giltar Hotel. This time I was lucky enough to attend a wedding party. The buffet was absolutely delicious! Fantastic room with the most amazing views!

Natalie R. (Facebook)

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